INFORMATION FOR LANDLORDSAbout Ourselves
We are a local, independent firm specialising in Residential
Lettings and Property Management.
We understand that letting your property, especially for the
first time, can be a worrying experience and with this in mind our most
important consideration is providing you the Landlord with the best possible
service for your property. We never
forget that the property is your most important asset and we can confidently
assure you that by instructing us to act for you in any respect whether its for
full management or a partial service we will do our best for you.
Our fees are competitive and may be open to negotiation
dependent on the level of Service required. We are particularly committed to
investment Landlords and savings can be made on the smallest of portfolios.
A Personal Service
We pride ourselves in offering a personal and friendly
Service, either full management or any part, to suit yourselves, whilst at the same time maintaining a high
standard of competence and professionalism.
ANY MONEY WE COLLECT FOR YOU IS HELD IN A DEDICATED RING
FENCED DEPOSIT ACCOUNT WITH HSBC, ST NICHOLAS STREET, SCARBOROUGH
WHAT YOU NEED TO KNOW
We can arrange insurance designed specially for Landlords,
providing extra security and peace of mind.
However be aware the normal household insurance will not
cover you for having a tenant in the property and you will need a Landlords Insurance policy.
We would be happy to quote for this if you require:
Available cover, obviously open to your own choice is as
below if you would like to discuss this with us, please let us know.
RENTAL GUARANTEE COVER*
LEGAL EXPENSES COVER*
REPAIR SERVICE COVER
We have found that a good relationship with Tenants is the
key to a smooth-running tenancy. It
follows therefore that a well maintained property in a good decorative order
will go towards this, whilst also achieving a higher rental figure. Tenants are
also more inclined to treat such a property with greater respect.
Electrical, gas plumbing, waste, central heating and hot
water systems must be safe, sound and in good working order. Repairs and
maintenance are at the Landlords expense unless misuse can be established.
Interior decorations should be in good condition and preferably plain, light
It is recommended that you leave only minimum furnishings,
and these should be of reasonable quality.
Gardens should be left neat, tidy and rubbish free, with any
lawns cut. Tenants are required to maintain the gardens to a reasonable
standard, provided they are left the necessary tools. However, few Tenants are
experienced gardeners, and we do have a service which you could if you wish
avail yourself of.
At the commencement of the tenancy the property must be in a
thoroughly clean condition, and at the end of each tenancy it is the Tenants'
responsibility to leave the property in a similar condition. Where they fail to
do so, cleaning should be arranged at their expense.
Information for the
It is helpful if you leave information for the Tenant, e.g.
on operating the central heating and hot water system, washing machine if
provided and any alarm system, and the day refuse is collected etc.
You should provide one set of keys for each tenant.
General Advice for
If your property is mortgaged, you should obtain your
mortgagee's written consent to the letting.
If you are a leaseholder, you should check the terms of your
lease, and obtain the necessary written consent before letting.
You should ensure that you are suitably covered for letting
under both your buildings and contents insurance. Failure to inform your
insurers may invalidate your policies. We can advise on Landlords Legal
Protection, Rent Guarantee Cover and Landlords Contents and Buildings Insurance
We recommend that you arrange for regular outgoings e.g.
service charges, maintenance contracts etc. to be paid by standing order or
You should arrange for the the transfer of Council Tax and
utility accounts to the Tenant. Meter readings should be taken, allowing your
closing gas and electricity accounts to be drawn up.
When resident in the UK, it is entirely the Landlords
responsibility to inform the Inland Revenue of rental income received, and to
pay any tax due. Where the Landlord is resident outside the UK during a
tenancy, under rules effective from 6 April 1996, unless an exemption
certificate is held, we as Landlord's Agent are obliged to retain and forward
to the Inland Revenue on a quarterly basis, an amount equal to the basic rate
of income tax from rental received, less certain expenses. An application form
for exemption from such deductions is available from this Agency, and further
information may be obtained from the Inland Revenue.
It is most important that an inventory of contents and
schedule of condition be prepared, in order to avoid misunderstanding or
dispute at the end of a tenancy. Without such safeguards, it will be impossible
for the Landlord to prove any loss, damage, or significant deterioration of the
property or contents.
Important Safety Requirements
The following requirements are the responsibility of the
owner (Landlord). Where you have signed our Full Management Agency Agreement,
they are also our responsibility. Therefore where we are managing we will need
to ensure compliance.
Annual safety check Maintenance Records Copies to tenants
Health and Safety -
A pat test is recommended
where electrical items are supplied by the landlord on an annual basis.
The Furniture and Furnishings (Fire) (Safety) Regulations
1988 (amended 1989 & 1993) provide that specified items supplied in the
course of letting property must meet minimum fire resistance standards. The
regulations apply to all upholstered furniture, beds, headboards and
mattresses, sofa-beds, futons and other convertibles, nursery furniture, garden
furniture suitable for use in a dwelling, scatter cushions, pillows and
non-original covers for furniture. They do not apply to antique furniture or
furniture made before 1950, bedcovers including duvets, loose covers for
mattresses, pillowcases, curtains, carpets or sleeping bags.
Client money protection is in place, a dedicated Client Deposit Account is held at HSBC, St Nicholas Street, Scarborough.